How do I change my email signature? (Mac)

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Before we begin, there are some things you will need in order to update your email signature with a snazzy picture.

  1. Microsoft Outlook 2016 for Mac– When you change your signature one of these outlook applications(Windows, Mac, or through Office 365), it does not update the other outlook applications. So if you plan to send email from a Mac, PC, and through the browser, you will have to go through all three tutorial sections. (dont worry, they dont take very long!)
  2. Microsoft Word – The formatting is so fancy that it needs another application (Word) to fine-tune the spacing and placement
  3. Signature Media (Image) – Most signatures include an image or logo of the senders organization. In our examples, we will be using the AUP Logo

Note: Click here to download the AUP logo (right-click -> Save Image As… -> Save to your desktop)

Create and add a signature in Outlook 2016 for Mac:

  1. Open Microsoft Word 2016 (dont have Word? Click here to learn how to download it)
  2. Select Blank Document, then click Create
  3. Click Insert from the top ribbon, then Table, and then click and drag across 1 row and 2 columns 
  4. Select the right column, and type in your email signature.
  5. To format your signature, select the text, and then click Home from the top Ribbon. Apply your desired formatting
  6. Drag your AUP logo from your desktop in to the left table column. Tip: to resize the logo, click the logo, then drag it’s borders to the desired size.
  7. Rest the pointer on a column border until the resize icon appears, then drag the columns until the table is the size that you wantAddSigNLogo
  8. Select the Table, then select the Table Design tab
  9. Click the drop-down arrow for Borders and select No BordersnoBorders
  10. Select the table, and click copy (cmd + c)
  11. Open Outlook 2016, then on the outlook menu, click Preferences…OutlookPref
  12. Under E-mail, click Signatures
  13. Click Add ( It is the  + sign under the signature name box) , a new signature appears under Signature name with the name Untitled
  14. Double-click Untitled, and then type a name for the signature (dont worry, this name wont appear in your signature, it is just for reference!)untitledSig
  15. In the right pane labeled Signature, paste the signature that we created in Microsoft WordSithSig
  16. Select the desired options in the Choose default signature section
  17. Close the Signatures dialog box
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