How do I change my email signature? (Windows)

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Before we begin, there are some things you will need in order to update your email signature with a snazzy picture.

  1. Outlook application – When you change your signature on one of the outlook applications(Windows, Mac, or through Office 365), it does not update the other types of outlook applications. So if you plan to send email from a Mac, PC, and through the browser, you will have to go through all three tutorial sections (dont worry, they dont take very long!)
  2. Microsoft Word – The formatting is so fancy that it needs another application (Word) to fine-tune the spacing and placement
  3. Signature Media (Image) – most signatures include an image or logo of the senders organization. In our examples, we will be using the AUP Logo

Note: Click here to download the AUP logo (right-click -> Save Image As… -> Save to your desktop)

Create and add a signature in Outlook 2016 for Windows: Watch Video

  1. Open Microsoft Word 2016 (dont have Word? Click here to learn how to download it)
  2. Select Blank Document, then click Create
  3. Click Insert from the top ribbon, then Table, and then click and drag across 1 row and 2 columns InterTableWin
  4. Select the right column, and type in your email signature.
  5. To format your signature, select the text, and then click Home from the top Ribbon. Apply your desired formatting.
  6. Drag your AUP logo from your desktop in to the left table column. Tip: to resize the logo, click the logo, then drag it’s borders to the desired size.
  7. Rest the pointer on a column border until the resize icon appears, then drag the columns until the table is the size that you want.
  8. Select the Table, then select the Table Design tab.
  9. Click the drop-down arrow for Borders and select No BordersNoBordersWin
  10. Select the table, and click copy 
  11. Open Microsoft Outlook 2016 
  12. Create a new email message
  13. On the Message tab, in the Include group, choose Signature > Signatures…MSWemailsig
  14. Under Select signature to edit, choose New, and in the New Signature dialog box, type a name for the signature.
  15. Under Choose default signature, set the following options for your signature:
    • In the E-mail account list, choose an email account to associate with the signature. You can have different signatures for each email account.
    • In the New messages list, choose the signature that you want to be added automatically to all new email messages. If you don’t want to auto sign your new email messages, accept the default option of (none).
    • In the Replies/forwards list, choose the signature that you want to be added automatically (auto sign) when you reply to or forward messages. Otherwise, accept the default option of (none).
  16. Under Edit signature, type the signature, and then choose OK.SithSigWin2
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