Office

Office 365 offers two versions for your use - Office Online & Office ProPlus 2016.

Office Online

Office Online allows you to work on your documents anywhere you have a connection to the internet. All Office applications are hosted on internet, you do not need to install any Office components in your local computer.

Office ProPlus 2016

Office ProPlus 2016 allows you to install Office components on up to five PC or MAC computers enabling you to work anywhere, without an internet connection.  You can synchronise your information the next time you connect to the web.

Office Components

outlookWordExcelOneNote powerpointAccessPublisher   onedriveskype

Frequently Asked Questions

  • Office 365
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  • 1. Can I share my Microsoft Forms?
     

     

     

    Yes! As the author of the form, you have three ways to share your form:

    • For users to submit their responses: This is used when your form is complete, and you are ready for others to view, and respond to your form. Their responses are recorded in the Responses section. Users with this link will only be able to submit responses to your form.
    • For users to use your form's template: This option allows others to copy your form to use for themselves. The link allows them to recieve a duplicate of the form's questions. Don't worry, the copied form does not receive the original forms responses.
    • For users to collaborate with you on your form: This option allows others to view and edit your form's questions, options, and responses - anyone with this link can change your form. This is convenient for team collaboration and results sharing.

     

    We will walk through each method of sharing.

     

    Each method requires the Microsoft Form's author to:

    1. Log-on to Office 365 using the portal, then open the Microsoft Forms application
    2. Open an existing Form, or create a new form
    3. Click Share

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    To share your form for other users to submit their responses: 

    1. Under Send and collect responses, click the drop-down menu. This will allow you to choose the audience you would like to respond to your form
    2. Use the generated link to share your form for other users to submit their responses

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    To share your form for users to use your form's template:

    1. Under Share as a template, click Get a link to duplicate
    2. Send the generated link to anyone you would like to have a personal copy of your form

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    To share your form for other users to collaborate with you:

    1. Under Share to collaborate, use the generated link to collaborate on your form.

    Note: Anyone with the collaboration link will be able to edit your form and view the form results, be careful who you share this with

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  • 2. How do I change my email signature? (Mac)
     

     

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    Prerequisites:

    Before we begin, there are some things you will need in order to update your email signature with a snazzy picture.

    1. Microsoft Outlook 2016 for Mac- When you change your signature one of these outlook applications(Windows, Mac, or through Office 365), it does not update the other outlook applications. So if you plan to send email from a Mac, PC, and through the browser, you will have to go through all three tutorial sections. (dont worry, they dont take very long!)
    2. Microsoft Word - The formatting is so fancy that it needs another application (Word) to fine-tune the spacing and placement
    3. Signature Media (Image) - Most signatures include an image or logo of the senders organization. In our examples, we will be using the AUP Logo

    Note: Click here to download the AUP logo (right-click -> Save Image As... -> Save to your desktop)

    Create and add a signature in Outlook 2016 for Mac:

    1. Open Microsoft Word 2016 (dont have Word? Click here to learn how to download it)
    2. Select Blank Document, then click Create
    3. Click Insert from the top ribbon, then Table, and then click and drag across 1 row and 2 columns 
      InsertTableMac
    4. Select the right column, and type in your email signature.
    5. To format your signature, select the text, and then click Home from the top Ribbon. Apply your desired formatting
    6. Drag your AUP logo from your desktop in to the left table column. Tip: to resize the logo, click the logo, then drag it's borders to the desired size.
    7. Rest the pointer on a column border until the resize icon appears, then drag the columns until the table is the size that you wantAddSigNLogo
    8. Select the Table, then select the Table Design tab
    9. Click the drop-down arrow for Borders and select No BordersnoBorders
    10. Select the table, and click copy (cmd + c)
    11. Open Outlook 2016, then on the outlook menu, click Preferences...OutlookPref
    12. Under E-mail, click Signatures
    13. Click Add ( It is the  + sign under the signature name box) , a new signature appears under Signature name with the name Untitled
    14. Double-click Untitled, and then type a name for the signature (dont worry, this name wont appear in your signature, it is just for reference!)untitledSig
    15. In the right pane labeled Signature, paste the signature that we created in Microsoft WordSithSig
    16. Select the desired options in the Choose default signature section
    17. Close the Signatures dialog box
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  • 3. How do I change my email signature? (Office 365)
     

    Microsoft_Outlook_2013_logo.svg

    Prerequisites:

    Before we begin, there are some things you will need in order to update your email signature with a snazzy picture.

    1. Office 365 Mail account - When you change your signature on one of the outlook applications (Windows, Mac, or through Office 365) , it does not update the other outlook applications. So if you plan to send email from a Mac, PC, and through the browser, you will have to go through all three tutorial sections (dont worry, they dont take very long!).
    2. Signature Media (Image) - most signatures include an image or logo of the senders organization. In our examples, we will be using the AUP Logo

    Note: Click here to download the AUP logo (Right-click -> Save Image As... -> Save to your desktop)

    Create and add a signature in Mail for Office 365: 

    1. Log into the Office 365 Portal
    2. Click the Settings Gear (the gear icon in the top right corner), then click Mail under the Your app settings section
    3. On the left side column, navigate to  Options > Layout > Email SignatureaccessSigBrowser2
    4. Click the Image icon, and select the AUP logo on your desktop, then click open
    5. Click enter on your keyboard to start a new line, then enter your signature as desired.
    6. Click Save
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  • 4. How to install Office 2016 on my computer ?
     

    Before installing Office 2016, it is highly recommended that you uninstall any earlier versions of Microsoft Office before proceeding with the installation of Office 2016.  (Click here to see how to uninstall your previous versions of Microsoft Office. )

    You can install Office 2016 on your PC or MAC by logging in to your AUP office 365 portal. On your dashboard you will be able to see a red 'Install now' button.  Click on 'Install now'.  You will see a file downloading, with a file name similar to Setup.X86.LANGUAGE-COUNTRY_O365ProPlusRetail_(serial_serialNumber).exe .  Open this file and follow the installation instructions.  After completing the installation, it is recommended that you reboot your computer.

    You can also click here  see a step-by-step procedure (with videos) showing how to install Office 2016 on your PC or MAC.

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    If you need assistance, you can walk-in to the AUP IT service desk, or make an appointment by contacting helpdesk@aup.edu .

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  • 5. I already have an Office 365 subscription and Office applications are already installed on my personal computer. How can I associate my computer Office applications with my AUP Office 365 account?
     

     

    Yes, you can associate your Microsoft Office installation to your AUP Office 365 account by following the procedure below:

    1-      Open one of the Microsoft Office applications (i.e. Word)

    2-      Go to File -> Account, then you will be able to visualize / verify the software version on your right hand side (see image)

    3-      Sign out from your existing account

    4-      Sign in with your AUP Office 365 account

    If  your office version is older than 2013 , then you will have to uninstall your old version.

    To do that please follow the instructions on the link below:

    office365.aup.edu/faqwd/how-to-install-office-2016-on-my-computer/

     

    Need assistance, stop by IT service desk, or make an appointment by contacting helpdesk@aup.edu

    2016-03-22 22_47_16-TD - Word

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  • 6. How do I start using Office 365?
     

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    To start using Office 365 at AUP, you will be contacted by ITS to schedule a date to migrate your email, calendar, and contacts to Office 365.  If you wish to migrate ahead of schedule, please contact ITS to arrange a date.

    How can I start learning about Office 365 ?

    Click here to start learning how to use Office 365.  ITS will work with you before, during, and after the migration to Office 365 in order to ensure a smooth transition to Office 365.

    What should I expect to see when I start using Office 365 ?

    Once you are logged in to Office 365, you will see the familiar Office products that you are already using at AUP: mail, calendar, contacts, Word, Excel, and Powerpoint.

    What about my AUP files ?

    All of your AUP files will continue to be available in your MyFiles area.  Going forward, as you become more familiar with using Office 365 and its OneDrive component, you can migrate your files and folders to OneDrive, which will enable you to manage directly the organization and sharing of your information.

    How do I login to Office 365?

    • You will login to AUP's Office 365 at https://portal.office.com
    • Enter your AUP NetID with @aup.edu.  Example:  jsmith@aup.edu.
    • Enter your AUP Password.

    After logging in, you will see a screen similar to the following.  Click on any of the icons to use Office 365 components.Collaborate-O365
    Can I work online with my Internet connection?  What if I do not have access to Internet ?

    You can use the Microsoft Office online components with your internet connection - Word Online, Excel Online, Powerpoint Online, OneNote Online.  Or you can download the software to your laptop, desktop, tablet, smartphone, or other devices (up to 5).  To work offline, download the Office 365 components you need:  Word, Excel, PowerPoint, or Outlook.

    Using Office 365 - AUP Staff and Faculty

    • To access your AUP mail, click on Mail.
    • To access  your AUP mail using Webmail, go to:   http://mail.aup.edu  or  http://outlook.office.com
    • To access your AUP calendar, click on Calendar.
    • To access your AUP contacts, clock on People.
    • To access your AUP Word files, click on Word Online.
    • To access your AUP Excel files, click on Excel Online.
    • To access your AUP Powerpoint files, click on PowerPoint Online.
    • To access your AUP files, use Windows Explorer.
    • To move your AUP files to Office 365, click on OneDrive and upload your files from MyFiles.
    • To access  your AUP mail using Webmail, go to:   http://mail.aup.edu  or  http://outlook.office.com
    • To work offline, download the Office 365 components you need:  Word, Excel, PowerPoint, or Outlook.
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  • 7. What features are in Office 365?
     

    Icon_O365-20x20 Office 365 includes the familiar Office tools that you are already using at AUP, such as Mail, Calendar, Contacts, Word, Excel, and Powerpoint.

    Icon_OfficeMoreDevices_55x40Available on PCs, MACs, laptops, tablets, and phones

    Use Office across PCs, Macs, laptops, Windows tablets, iPad® and Android™ tablets, and most mobile devices. You can also install Office on up to 5 devices:  PCs, Macs, tablets (Windows, iPad, and Android), and smartphones. Learn morepmg-blue-arrow

    Icon_Mobility_55x40Mobility

    Synchronize your AUP email, calendar, and contacts.  View and edit Office documents with Office Online using any of your devices (up to 5). Learn morepmg-blue-arrow

    Icon_OfficeOnline_55x40Office Online

    Create and edit documents using Word, OneNote, PowerPoint, and Excel using any modern browser. Learn morepmg-blue-arrow

    Icon_EmailCalendars_55x40 Email and calendars

    Use email through with a familiar Outlook experience from your desktop or from a web browser using Outlook on the web. Use 50GB of storage with unlimited archive storage per user. Also, send attachments up to 150 MB.  Learn morepmg-blue-arrow

    Icon_FileShare_55x40File storage and sharing

    OneDrive stores and manages your files and gives you 1 TB of personal cloud storage that can be accessed from anywhere and syncs with your devices for offline access. Easily share information with AUP colleagues and students. Learn morepmg-blue-arrow

    Icon_Skype_55x40Teleconferencing and Instant messaging with Skype

    Connect with instant message, voice calls, and video calls..  Learn more

    Icon_Yammer_55x40Corporate social network

    Yammer collaboration software and business applications allows you to connect with AUP colleagues and students, share information by course or project. Learn morepmg-blue-arrow
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  • 8. What is Office 365?
     

    With Office 365, you can work either online using your internet connection or offline using your installed versions of the Microsoft Office software that you are already using at AUP:   Mail, Contacts, Calendar, Word, Excel, and Powerpoint.

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    In addition to the Office components that you are already using, there are several new features that are also available with Office 365 to enhance collaboration and sharing of information with AUP colleagues and students.

    • Organize your files with 1 terabyte of space using OneDrive .
    • Share ideas with your AUP colleagues, students, and project groups using Yammer.
    • Manage your AUP work using Projects, Planner, and Tasks.
    • Collaborate in real-time and develop course material using OneNote and Class Notebook.

    Going forward, even more new Office 365 features will be made available, enabling you to:

    • Communicate with project groups using Skype for Business.
    • Brainstorm and map out concepts using Sway, a digital storytelling app.
    • Create websites using Sharepoint.
    • Catalogue your AUP videos using Video
    • Find information easily across all your AUP data using Delve.

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    Sharing AUP Information

    Office 365 makes it easier to share documents and work with AUP colleagues and students at the same time.

    Work together on AUP documents, papers, theses, and projects

    Brainstorm and collaborate with colleagues by coauthoring in Word, PowerPoint, and OneNote. Improved version history lets you refer back to snapshots of a document during the editing process.

    Simplified sharing

    Share right from your document with a click of a button. Or use the new modern attachments in Outlook—attach files from OneDrive and automatically configure permission without leaving Outlook.

    Office across all of your devices (up to 5 devices per user)

    Review, edit, analyze, and present your documents across any of your devices —from your PC or Mac to your Windows, Apple®, and Android™ phones and tablets.

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    Work on or off the AUP campus - Office moves with you

    From AUP to home to your favorite café, stay connected to what's important—  AUP coursework, research, projects, and communication using all of your devices.

    Bring all your AUP data together with OneDrive cloud storage

    Easily save your AUP information to your online cloud storage and switch from one of your devices to the next without missing a beat. Office apps pick up right where you left off, regardless of the device you were using.

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